THE VILLAGE LAS PALMAS CONDOMINIUM ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING
April 12, 2019
The Board of Directors meeting for The Village Las Palmas Condominium Association, Inc. was held this date and time in the Clubhouse of the Ocean Gallery, 4600 A1A South, St. Augustine, FL 32080.
President Ray Ryan called the Board of Directors meeting to order at 10:00am.
Call To Order:
Proof of Notice:
Notice of the meeting was posted on the official bulletin boards of the association, on the website and on Channel 8001 in accordance with the FS718 on April 8, 2019.
Approval of Minutes:
A motion was made by David Rosenbloom which was seconded by Jack Osgard to approve the minutes as presented from the last meeting. All were in favor and the motion passed unanimously. See Exhibit 1
Donna Nolan reviewed the financials ending March 31, 2019 and thinks that with the increase in insurance, there may be an increase in Maintenance fees for 2020. See Exhibit B. The board discussed the current insurance deductible and whether or not the board wants to remain at that deductible. It was noted that Las Palmas has a different insurance company than the other villages.
Building Report: in PM report
Landscape Report: Phil Bornor will have a reserve study at the budget workshop.
General Manager’s Report:
Scott Simmons gave his General Manager’s report (Exhibit C) with items of interest being an inspection of the wood rot in the buildings that was done in preparation for painting. The report of repairs (Exhibit D) was previously distributed to the board. Based on the Special Teams estimate, the repairs will run between 15-20,000 and the estimate for the paint project is about $100,000. There is a total of 3140 linear ft of landscape curbing in Las Palmas with 156 ft broken. Due to the cost of the repair of landscape curbing, Scott recommends to hold off on this project for now and to be considered in the future. Jack suggested working on removing the curbing altogether and work towards a different fix. May Ann Andrews of the Landscape committee mentioned that she brought in a sample of an alternative edging that could be installed in those areas where it is necessary. She has used this edging successfully at her unit. Donna Nolan suggested that since there are no safety issues, this issue should be tabled for now and suggested the board form a committee to research all the details. Scott advised that the VLP pool furniture is the oldest on the property and there are currently 10 of the old chairs that need 36 straps replaced. Building Two has found a leak that has been ongoing for many years.
The storage closet rebuilt by Suncoast Innovations years ago has created this problem. This will be an association expense and has been turned over to her VLP insurance agent. The deductible is $5000. There is also a spall in the concrete at 21 and it is estimated that the cost will be about $7500 between the concrete damage at 21 and 25. At last week’s ARC meeting, it was reiterated that the ARC must approve any trees before they can be cut down. Donna asked about ligustrums and Scott advised that in the county’s opinion, ligustrums are trees.
Donna asked about all the items stored against the wall during the painting project. Scott advised that those items can be worked around. He advised that the bronze aluminum framework and railings are also deteriorating.
Mary Ann commented that the dollar weed is terrible at building 3 and 4. In front of Building 2 there is erosion and suggested installing a retaining wall such as currently at the mailbox.
With no further business to discuss, a motion was made by Donna Nolan and seconded by Dave Rosenbloom to adjourn and with all in favor the meeting adjourned at 11:30am.
Prepared for the board by Prop Mgmt