October 18th Meeting Minutes
October 19, 2018
Homes Annual Packet 2021
December 5, 2018

OGP October Meeting Minutes

                              THE OCEAN GALLERY PROPERTIES, INC


October 26, 2018



The Board of Directors executive meeting for The Ocean Gallery Properties, Inc. was held this date and time in the Property Management office of the Ocean Gallery, 4600 A1A South, St. Augustine, FL  32080.


President Loughead called the meeting to order at 11:05pm


Call To Order:                                                                                                                                                   

Bill Loughead                                                                                                                              

Fran Seawright

Kay Domke

Dave Rosenbloom


Proof of Notice:

Notice of the meeting was posted on Channel 8001 and all bulletin boards within the association on October 22, 2018.  Owners that have previously provided their email address to the Mgmt office also received the notice digitally.  


Roll Call & Approval of Minutes:

With copies of the minutes provided to the directors, a motion was made by Dave Rosenbloom and seconded by Kay Domke to approve the minutes.  All were in favor and the motion passed unanimously. 


Treasurer’s Report:

Copies of the Ocean Gallery Properties, Inc. financial reports were made available to the audience and the board members.  Lea Boyd reviewed them, including the budget and some of the statistics of the company regarding Payments to owners, winter bookings, online bookings, NAVIS bookings, unit tiers, office performance, etc.  (See Exhibit B).  Ray Belz, CRV106, asked about the possibility of receiving a dividend from the OGP to OGPOA. Scott advised that no dividend could be expected. 

Scott commented that the training provided by Navis has been invaluable and because of Navis providing customer service 24/7, forty-seven additional reservations were captured that would not have been placed if not for Navis.


A motion was made by Dave Rosenbloom and seconded by Fran Seawright to approve the budget.  All were in favor and the motion passed unanimously.



General Manager’s Report:

A “Happiness Campaign” has been put into place here at Ocean Gallery for employees.  The staff, across the board, is to smile, greet and make all our residents feel like they are more than welcome.  See Exhibit C.




New Business:

The rates were increased 3% last year.  The fees were also increased last year.  It was discussed about raising rates again, possibly another 3% for the inflation rate.  Scott recommended to only implement an increase the rate in the high demand months.


Bill Loughead made a motion which was seconded by Dave Rosenbloom to increase the annual Marketing fee from $200 to $250 per rental owner.  The charge will be billed in February.  All were in favor and the motion passed.


With the rental program losing $20,000 in linens per year, a motion was made by Kay Domke and seconded by Fran Seawright to implement an annual Linen Enhancement Fee of $125 per unit to be billed in March.  All were in favor and the motion passed unanimously.   


The washers are wearing out with maintenance to keep them running becoming more expensive than to replace them.  Scott will report back with pricing on replacement.   


OGP was recently notified that all rental owners will have to obtain an individual tax identification number.  A potential candidate is being discussed to assist in the bookkeeping of the OGPOA to allow more time for the OGP bookkeeping. 


President Loughead took a moment to thank Scott, Anne & Lea for their hard work in keeping up with the market changes


Dave Rosenbloom made a motion to adjourn at and Bill Loughead seconded the motion.  With all in favor, the motion passed unanimously.   


Respectfully submitted,

Kay Domke, Secretary



Prepared for the board by Prop Mgmt